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Executive Assistant/Office Manager

Job Description:

Executive Assistant/Office Manager


Welcome Homes is changing the way people buy homes and we invite you to be part of our mission to convert home buyers into home builders. We are a fast-growing, venture-backed startup constructing new homes that are purchased online, customized by the customer, and then delivered in as little as 6 months at an incredible value. 


We’re looking for an Executive Assistant to support our CEO and CFO as well as manage our NY office, which will open this summer. You will be responsible for reception, answering phone calls, managing calendars, making travel arrangements, engaging with customers/consultants when they come into the office, and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. This role is for someone that is very data-driven and tech-savvy and flourishes with very limited support. A passion for interior design and interacting with people is highly encouraged. 

 

Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.  

 

What you'll be doing:

  • Interview scheduling with proper preparation of role and candidate details
  • Preparing company communications for internal and external audiences
  • Format information for internal and external communication – memos, emails, presentations, reports
  • Event planning and coordination
  • Professionally reviewing content and grammar in emails and other forms of correspondence
  • Take minutes during meetings
  • Screen and direct phone calls and distribute correspondence
  • Manage executives’ calendars and set up meetings
  • Prepare monthly expense reports
  • Work closely with the CFO to update company-wide expenses and input them into Quickbooks
  • Work with the consultant bookkeeper and accounting firm
  • Consolidate company-wide software subscriptions and be the responsible party
  • Make travel and accommodation arrangements
  • Act as an office manager by keeping up with office supply inventory
  • Act as the point of contact among executives, employees, clients, and other external partners
  • Manage information flow in a timely and accurate manner

 

You'll be expected to have:

  • Experience working as an Executive Assistant, Personal Assistant or similar role
  • Experience in Google Suite preferred
  • Proficient in Microsoft Excel 
  • Experience with Ramp card expense reports is a plus
  • Experience using Quickbooks 
  • Outstanding organizational and time management skills
  • Excellent verbal and written communications skills
  • Discretion and confidentiality
  • Ability to work through and troubleshoot issues that arise with a solution-oriented mentality
  • Extreme attention to detail and ability to multitask with time sensitivity
  • A collaborative approach to problem-solving
  • The ability to work in a fast-paced environment

Every employee receives:

  • Competitive salary
  • Stock options
  • Unlimited vacation policy
  • Full health benefits
  • New Macbook laptop and office supplies for a WFH setup*
  • $50/month towards online fitness apps or gym memberships
  • $1,000/year towards continuing education


*Optional: We offer every employee to own all equipment purchases through our 50/50 program. The company will contribute 50% towards the laptop's total price and the employee will pay for the remaining 50% and will own it.


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Executive Assistant/Office Manager
Full Time | New York

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Who We Are:

Welcome Homes makes it easier and more affordable for home buyers to build a newly constructed home without having to deal with delays and all of the headaches of coordinating with contractors, architects, and the many parties involved. We handle it all and streamline the entire process for the home owner from land selection to construction!

The upside potential for Welcome Homes is limitless. Home construction is one of the hardest operational challenges to scale and our vision is to offer Welcome homes on a global level. We are placing a massive bet to disrupt the world's largest asset class - residential real estate - to provide home buyers an experience that they finally deserve.

Leadership Principles:

Empowerment at any level - Give people more responsibility and let them surprise you - Investments into Personal Growth - Transparency - Love our customers